CONFIDIENTIAL POLICY

Interface Verifications Services FZC LLC is committed to promote professionalism, excellence in the process of certifying, monitoring by making sure CONFIDENTIALITY in accordance with the ISO/IEC 17021 standard.
Interface Verifications Services FZC LLC defines confidentiality is “Data or communications including conversations, reports, forms, correspondence, and computer generated communications with, about or involving in any way any client of Interface Verifications Services FZC LLC are entitled to confidentiality”.
Interface Verifications Services FZC LLC hereby confirms implementation and adherence to the following policy points:
At Interface Verifications Services FZC LLC Employees, outsourced auditors, and Director are bound by ethical codes to protect the confidentiality and privacy of our clients and to protect and maintain the confidentiality of all information learned about clients.
At Interface Verifications Services FZC LLC client records maintained by are kept in a locked cupboard at all times except when being reviewed or updated. Client records should always be maintained in the office only.
Interface Verifications Services FZC LLC shall maintain up to date operating procedures and ensure that these procedures support confidentiality.

IMPARTIALITY POLICY

Interface Verifications Services FZC LLC is the legal entity responsible for certification activities; reference to Interface Verifications Services FZC LLC in this Policy and Public Statement refers to these legal entities.

Interface Verifications Services FZC LLC Top Management, Managers and Staff fully understand the importance of impartiality in undertaking its Certification Activities. Interface Verifications Services FZC LLC will therefore ensure that in all its dealings with clients or potential clients all employees or other personnel are and will remain impartial and does not allow commercial, financial or other pressures to compromise impartiality, this will also maintain under their contracts and appointment letters. To ensure that impartiality is both maintained and can be demonstrated the following principals have been established.

• Interface Verifications Services FZC LLC top management always shows commitment to impartiality.
• All of the personnel of Interface Verifications Services FZC LLC (either internal or external) or committees who could influence the certification activities must act impartially.
• Interface Verifications Services FZC LLC Certificates are only issued following a review by an independent authorized and impartial competent members committee to ensure that no interest shall predominate.
• Interface Verifications Services FZC LLC does not certify another certification body for its management system certification activities.
• Interface Verifications Services FZC LLC does not offer (and has never offered) management system consultancy or any other form of consultancy to companies or individuals.
• Interface Verifications Services FZC LLC does not offer (and has never offered) an internal audit service to companies or individuals.
• Interface Verifications Services FZC LLC does not own or have any interest (financial or otherwise) in any other company that offers certification, management system consultancy or internal audit services.
• Interface Verifications Services FZC LLC does not outsource audits to a management system consultancy organization, as this poses an unacceptable threat to the impartiality of the certification body.
• Interface Verifications Services FZC LLC and or any part of the same legal entity under its organizational control should not:a) Be the designer, manufacturer, installer, distributer or maintainer of the certified product;
  b) Be the designer, implementer, operator or maintainer of the certified process;
  c) Be the designer, implementer, provider or maintainer of the certified se

• Interface Verifications Services FZC LLC identifies all risks to its impartiality on an ongoing basis through past records of their personnel e.g. their experience letters etc. This includes those risks that arise from its certification activities, from its relationships to any company, or from the relationships of its personnel with the clients. Any proposed risks associated with Interface Verifications Services FZC LLC will undergo a risk assessment by the Committee for Impartiality prior to that relationship being formalized.
• Interface Verifications Services FZC LLC does not have (and will not form) any relationships with companies who offer consultancy, internal audit services or other services that can be construed as having an impact on the certification services provided by Interface Verifications Services FZC LLC. Any proposed relationship between Interface Verifications Services FZC LLC and any other company will undergo a risk assessment by the Committee for Impartiality prior to that relationship being formalized.
• Any current relationships with companies, organizations and individuals will be risk assessed on a regular basis to ensure that the relationship does not impact upon the impartiality of the certification process. The risk assessment will be undertaken by the Committee for Impartiality.
• Individuals employed by or otherwise contracted to Interface Verifications Services FZC LLC are required to document and record their current and past relationships with all companies. Any situation past or present which may present a potential conflict of interest is required by Interface Verifications Services FZC LLC to be declared. Interface Verifications Services FZC LLC will use the information to identify any threats to impartiality and will not use that individual in any capacity unless they can demonstrate that there is no conflict of interest. The risk assessment will be undertaken by the Committee for Impartiality.
• Interface Verifications Services FZC LLC does not allocate a member of staff or sub-contractor to a management system audit, review and or certification decision where any past relationship has existed. Exceptionally and at the discretion of the Operations Manager or Top Management an individual or subcontractor may be allocated to a management system audit where a past relationship has existed but there has been no relationship for a minimum of 2 years. The risk assessment will be reviewed by the Committee for Impartiality.
• Interface Verifications Services FZC LLC ensures that activities of separate legal entities, with which the certification body or the legal entity of which it forms a part has relationships, do not compromise the impartiality of its certification ac
• When the separate legal entity offers or produces the certified product (including products to be certified) or offers or provides consultancy, the Interface Verifications Services FZC LLC’s management personnel and personnel in the review and certification decision-making process does not involve in the activities of the separate legal The personnel of the separate legal entity does not involve in the management of the Interface Verifications Services FZC LLC, the review, or the certification decision.
• Interface Verifications Services FZC LLC does not marketed or offered its activities as linked with the activities of an organization that provides consulta Interface Verifications Services FZC LLC does no state or imply that certification would be simpler, easier, faster or less expensive if a specified consultancy organization were used and will take appropriate legal action should any such link be identified.
• Interface Verifications Services FZC LLC takes appropriate legal action to respond to any risks to its impartiality, arising from the actions of other persons, bodies or organizations, of which it becomes awa

All employees will be reviewed at least annually to ensure that they remain impartial when conducting audits.

POLICY FOR USE OF CERTIFICATION MARK

The Interface Verifications Services FZC LLC’s Certification mark/logo is a registered trademark and acts as an indication that a certain process is

controlled through certain management system that is certified by Interface Verifications Services FZC LLC.

• It should always be used with a unique logo traceability code, which is assigned to all certified facilities.
• Only Certified clients that hold a valid certificate of conformity may use the Certification mark/logo.
• The Certification mark may only be used for processes that have been identified in the scope of certification.
• Usage of the Interface Verifications Services FZC LLC certification mark on the packaging/labeling of certified management system must be approved by Interface Verifications Services FZC LLC prior to use.
• The Certification mark can be used along with other certifications, logos or trade Certification marks.
• This mark shall not be used for service(s) and management system or on product packaging seen by the consumer or in any other way that
• may be interpreted as denoting product conformity.
• Certificate owners who failed to renew their Management system certificates will not be allowed to use the certification logo at all.
• There should be no misleading claims regarding the meaning of the Certification Mark.
• There shall be no ambiguity, in the mark or accompanying text, as to what has been certified.
• It is imperative that all draft artwork bearing the Interface Verifications Services FZC LLC logo be signed off by Interface Verifications Services FZC LLC offices prior to print.

PROCEDURE FOR COMPLAINTS, FEEDBACK & APPEALS MANAGEMENT

1. Introduction:

This procedure defines Interface Verifications Services FZC LLC’s responsibilities for receiving, evaluating, and making decisions on appeals, complaints and disputes concerning the certification system activities or decisions, and the maintenance of relative records as required by “ISO/IEC 17021 “Conformity assessment – Requirements for bodies providing audit and certification of management systems”

2. Scope:

This procedure covers two types of complaints; those made by Interface Verifications Services FZC LLC clients against interface-nrm and complaints against interface-nrm certified clients by interested third parties. This process is subject to interface-nrm requirements for confidentiality.

3. Procedure:

3.1 Appeals

• • • Interface Verifications Services FZC LLC has a documented process to receive, evaluate and make decisions on appeals.
    • A description of the appeals-handling process is publicly accessible.
    • Interface Verifications Services FZC LLC may be responsible for all decisions at all levels of the appeals-handling process. Interface Verifications Services FZC LLC ensures that the persons  engaged in the appeals-handling process are different from those who carried out the audits and made the certification decisions.
    • Submission, investigation, and decision on appeals do not result in any discriminatory actions against the appellant.
    • The appeals-handling process includes at least the following elements and methods:

a. An outline of the process for receiving, validating and investigating the appeal, and for deciding what actions are to be taken in response to it, taking into account the results of previous similar appeals;

b. Be tracking and recording appeals, including actions undertaken to resolve them;

c. Ensuring that any appropriate correction and corrective action are taken.

• • • Interface Verifications Services FZC LLC acknowledges receipt of the appeal and provides the appellant with progress reports and the outcome.
    • The decision to be communicated to the appellant may made by, or reviewed and approved by, individual(s) not previously involved in the subject of the appeal.
    • Interface Verifications Services FZC LLC gives formal notice to the appellant of the end of the appeals-handling process.
    • Applications in the case of any appeals regarding Management system certification services may made to Interface Verifications Services FZC LLC. A committee for appeals is established and be responsible for resolving such cases and inform the related parties accordingly.
    • The members of this committee are independent from any phase of the Management system certification related to the subject of the appeal.

3.2 Complaints:

• A description of the complaints-handling process is publicly accessible.
• Upon receipt of a complaint, Interface Verifications Services FZC LLC confirms whether the complaint relates to certification activities that it is responsible for and, if so, deals with it. If the complaint relates to a certified client, then examination of the complaint is considered the effectiveness of the certified system.
• Any complaint about a certified client is also be referred by Interface Verifications Services FZC LLC to the certified client in question at an appropriate time.
• Interface Verifications Services FZC LLC has a documented process to receive, evaluate and make decisions on complaints. This process is subjected to requirements for confidentiality, as it relates to the complainant and to the subject of the complaint.
• The complaints-handling process includes at least the following elements and methods:

a) an outline of the process for receiving, validating, investigating the complaint, and for deciding what actions are to be taken in response to it;
b) tracking and recording complaints, including actions undertaken in response to them;
c)ensuring that any appropriate correction and corrective action are taken.

• Interface Verifications Services FZC LLC receiving the complaint is responsible for gathering and verifying all necessary information to validate the complaint.
• Whenever possible, Interface Verifications Services FZC LLC acknowledges receipt of the complaint, and provides the complainant with progress reports and the outcome.
• The decision to be communicated to the complainant is made by, or reviewed and approved by, individual(s) not previously involved in the subject of the complaint.
• Whenever possible, the Management system certification body gives formal notice of the end of the complaints-handling process to the complainant.
• Interface Verifications Services FZC LLC determines, together with the client and the complainant, whether and, if so to what extent, the subject of the complaint and its resolution is made public.
• Applications in the case of any complaints regarding Management system certification services is made to Interface Verifications Services FZC LLC. A committee for complaints shall be established and be responsible for resolving such cases and inform the related parties accordingly.
• The members of this committee are independent from any phase of the Management system certification related to the subject of the complaint.
• Complaints by consumers regarding a certified Management system product(s) / service(s) and management system is evaluated by the (Interface Verifications Services FZC LLC), which is responsible for making the necessary investigations. If, because of such evaluations, the complaint is found to be justified, the certificate holder is required to compensate for the damage(s) caused under the relevant provisions of the contract.

3.3 Progress Report:

The client is notified through email regarding the progress of the complaint, dispute or appeal.

3.4 Outcome & Final Resolution:

• Interface Verifications Services FZC LLC is responsible for the resolution of all complaints.
• The client is notified of the outcome and the final resolution of the complaint, dispute or appeal through email notification and/or hard copy notification.
• Interface Verifications Services FZC LLC is responsible for communicating with the complainant and the Client whether and to what extent the subject of the complaint and its resolution.
• Information about a particular client or individual shall not be disclosed to a third party without the written consent of the client or individual concerned.

3.5 Customer Feedback:

• Interface Verifications Services FZC LLC considers customer satisfaction, as it’s first and foremost objective. The persons dealing with their respective clients are responsible to obtain customer feedback to monitor information relating to customer perception as to whether the organization has fulfilled customer requirements.
• Customer Feedback Form, is used for this purpose, which enlists different parameters of service quality offered by Interface Verifications Services FZC LLC Feedback is obtained from the clients by the respective sales person usually after the complete audit activity.
• Feedbacks received from the clients are analyzed and the cumulative feedback report is prepared by the MR and submitted to the DIRECTOR.
• The results of such analysis are reviewed at the management review meetings to suggest improvements in the Interface Verifications Services FZC LLC management system.